Customer Service Administrator Jobs 2026 | Ultra Personnel

Customer Service
Gauteng
September 3, 2026
Permanent

Job Overview

  • Date Posted
    September 3, 2026
  • Location
    Gauteng
  • Expiration date
    October 2, 2026
  • Experience
    Fresh
  • Gender
    Both
  • Qualification
    Certificate
  • Career Level
    Others

Job Description

Ultra Personnel cc is recruiting an experienced Customer Service Administrator for a permanent position in Sandton. The position is with an international medical supplier and requires candidates with previous experience in the medical or healthcare industry, including invoicing and quotations.

Job Details

  • Job Title: Customer Service Administrator
  • Company: Ultra Personnel cc
  • Reference: JHB001788
  • Job Number: 2643942
  • Employment Type: Permanent
  • Position Level: Intermediate
  • Location: Sandton
  • Salary: Undisclosed

Minimum Requirements

Applicants must have:

  • Matric
  • Computer literacy
  • 2–3 years’ experience within the medical / healthcare industry – essential
  • Experience with invoicing and quotes
  • Good time-management abilities
  • Good verbal and written communication skills
  • Attention to detail
  • Ability to work as a team player and problem solver
  • MS 365 Office tools – essential
  • Pastel Evolution – advantageous
  • Related diploma – advantageous

Key Responsibilities

The successful candidate will:

  • Receive and accurately record customer orders
  • Generate invoices and quotations according to client specifications
  • Manage and action RFQ requests for Provincial accounts
  • Ensure quotations are supplied to customers timeously
  • Capture correct pricing, discounts, quantities, items and representative codes
  • Process Direct and Consignment orders
  • Monitor daily backorders and customer levels
  • Maintain communication with internal and external customers
  • Process credits and Free of Charge (FOC) items
  • Manage CAPEX-related administration
  • Sort, file and track outstanding PODs
  • Process required corrections in Sage
  • Assist during financial audits
  • Support the year-end stock take
  • Assist the Logistics and Dispatch teams when required
  • Support the Customer Service Supervisor when required
  • Follow company policies and procedures

Desired Skills

  • Quotes
  • RFQ
  • Medical device
  • Orders
  • POD
  • Customer service
  • Medical consignment stock

Benefits

  • Basic salary
  • Medical aid
  • Pension
  • Performance bonus

Job Category

  • Administration Jobs
  • Customer Service Jobs
  • Medical & Healthcare Jobs
  • Office Support Jobs
  • Permanent Jobs