Personal Assistant Jobs 2026 – Midrand/Coca-Cola Beverages South Africa

Job Description

Coca-Cola Beverages South Africa (CCBSA) is recruiting a Personal Assistant: CMT (Country Management Team) in Midrand, Gauteng.

This is a permanent opportunity for candidates with a Diploma or Bachelor’s Degree in Business Administration, Office Management, Executive Assistance or a related field, together with 8–10 years’ experience supporting C-suite or senior executives.

Applications close on 22 September 2026.

Job Overview

Minimum Education Requirements

Applicants must have a:

• Diploma or Bachelor’s Degree in Business Administration, Office Management, Executive Assistance or a related field

Minimum Experience

Candidates must have:

• 8–10 years’ experience supporting C-suite or senior executives
• Experience within a large corporate or multinational organisation
• Proven experience managing complex executive calendars and travel
• Experience coordinating executive meetings and governance activities
• Experience preparing executive presentations and reports

Key Skills

Applicants should demonstrate:

• Exceptional organisational and executive coordination capabilities
• Strong written, verbal and executive communication skills
• Excellent judgement, discretion and confidentiality
• Ability to prioritise competing demands in a fast-paced environment
• Ability to proactively anticipate executive and business needs
• Strong stakeholder engagement and relationship management
• Sound decision-making and problem-solving abilities
• High attention to detail with a focus on quality and accuracy
• Advanced proficiency in Microsoft 365 and executive productivity tools
• Resilience and adaptability when managing changing priorities

Executive Office Management

The Personal Assistant will be responsible for:

• Managing the Director’s calendar and ensuring effective scheduling and prioritisation.
• Coordinating meetings, appointments and executive engagements.
• Managing competing priorities and resolving scheduling conflicts.
• Preparing daily and weekly schedules, briefing packs and agendas.
• Ensuring efficient administration of the Executive Office.

Executive Support

Responsibilities include:

• Preparing correspondence and executive documentation.
• Screening, prioritising and managing incoming communications.
• Drafting professional correspondence on behalf of the Managing Director.
• Tracking actions arising from meetings and ensuring timely follow-up.
• Maintaining confidential records and executive files.

Meeting and Governance Coordination

The successful candidate will:

• Coordinate Executive Leadership Team (ELT/CMT) meetings and Board-related activities.
• Prepare meeting packs, agendas and supporting documentation.
• Record meeting outcomes and monitor action items.
• Ensure governance documentation is completed accurately and on time.
• Support leadership forums and strategic events.

Stakeholder Coordination

Duties include:

• Serving as the primary point of contact for internal and external stakeholders.
• Coordinating engagements with Coca-Cola system partners, customers and service providers.
• Liaising with senior leaders across different business functions.
• Building strong stakeholder relationships while maintaining professionalism and discretion.

Travel and Event Management

The Personal Assistant will:

• Coordinate domestic and international travel arrangements.
• Manage accommodation, transport and travel itineraries.
• Prepare travel documentation and expense submissions.
• Coordinate executive events, leadership workshops and stakeholder engagements.

Administration and Office Operations

Responsibilities include:

• Managing executive correspondence and document control.
• Maintaining filing systems and records.
• Processing invoices, purchase requests and expense claims.
• Coordinating office logistics and administrative requirements.
• Ensuring compliance with company administrative policies.

How to Apply

Applications must be submitted through the official e-recruitment portal. Applications submitted through other methods will not be accepted.

Management reserves the right to use additional or relevant information as criteria for short-listing.

Closing Date

22 September 2026