Warehouse Administrator Jobs 2026

Job Description

Job Overview

Minimum Qualifications and Experience

Applicants must have:

• Matric / Grade 12
• Minimum 1–2 years’ administrative experience within a warehouse, distribution, logistics, or retail environment
• Experience working with Warehouse Management Systems (WMS)
• Proven experience in stock control and inventory administration
• Advanced Microsoft Excel skills
• Experience within a retail distribution environment will be advantageous

Responsibilities

• Monitor and maintain accurate stock levels within warehouse systems to ensure sufficient stock availability for allocations.
• Import and process stock allocations into the Warehouse Management System (WMS).
• Maintain and reconcile holding stock records.
• Provide accurate stock reports and inventory figures for holding cages and warehouse locations when required.
• Liaise with the Stock Movement Team to ensure stock movements are correctly scanned and updated.
• Communicate with Buying and Planning teams regarding stock availability, allocations, and inventory requirements.
• Capture and maintain IBT (Inter-Branch Transfer) records and reports on spreadsheets.
• Process and import factory allocations into warehouse systems.
• Manage staff uniform allocations and plastic bag distribution records.
• Assist with inventory investigations, stock reconciliations, and variance reporting.
• Prepare and distribute operational and inventory reports as required by management.
• Ensure compliance with company policies, procedures, and warehouse administration standards.

Skills Required

• Strong verbal and written communication skills
• Excellent administrative and organizational skills
• Advanced Microsoft Excel proficiency
• Working knowledge of Microsoft Word and Outlook
• High attention to detail and accuracy
• Strong analytical and problem-solving abilities
• Ability to work under pressure and meet deadlines
• Effective time management skills
• Strong interpersonal and teamwork skills
• Ability to maintain accurate records and reports

Behavioural Dimensions

• Self-motivated
• Detail-oriented
• Team player
• Results driven
• Accountable
• Reliable
• Proactive
• Strong work ethic