NOTE : This is a re-advertisement. Applicants who have previously applied
need to re-apply.

Job Opportunity: Registry Clerk – Production (Ref No: NDOH 68/2025)

The National Department of Health is seeking a dedicated and organized individual to join their team as a Registry Clerk – Production in Pretoria. This role is a re-advertisement, and previous applicants are required to re-apply. The Department is committed to promoting equity (race, gender, and disability) by appointing a candidate whose transfer, promotion, or appointment aligns with the numeric targets in the Employment Equity plan.

Job Details

• Position: Registry Clerk – Production
• Reference Number: NDOH 68/2025
• Salary: R228,321 per annum (plus competitive benefits)
• Centre: Directorate: Human Resource Administration, Pretoria
• Closing Date: 21 July 2025

Requirements

To qualify for this position, candidates must meet the following criteria:

• Education: Senior Certificate (Grade 12) or equivalent NQF 4 qualification.
• Experience: A records management certificate and experience in archiving will be an advantage.
• Knowledge:
  • Registry duties and practices.
  • Ability to capture data and operate computers.
  • Understanding of the legislative framework governing the Public Service.
  • Knowledge of storage and retrieval procedures in a registry environment.
  • Basic knowledge of filing systems.
• Skills:
  • Good communication (written and verbal).
  • Interpersonal skills.
  • Flexibility, planning, and organizational skills.
  • Computer literacy (MS Office package).
  • Ability to work independently and as part of a team.

Duties

As a Registry Clerk – Production, your responsibilities will include:

• Providing registry counter services.
• Handling incoming and outgoing correspondence, including sorting, registering, and amalgamating transfers in files.
• Distributing notices on registry issues.
• Rendering effective filing and record management services.
• Opening and closing files according to the record classification system.
• Maintaining the filing tracing schedule.
• Handling archiving and transferring of records.
• Maintaining the file register.
• Processing documents for archiving and disposal.
• Electronically scanning files.
• Sorting and packaging files for archives and distribution.

Application Process

Applications must be submitted as follows:

• Postal and Hand Delivery:
  • The Director-General, National Department of Health, Private Bag X399, Pretoria, 0001, or hand-delivered at Reception (Brown Application Box), Dr AB Xuma Building, 1112 Voortrekker Rd, Pretoria Townlands 351-JR.
• Online Applications:
  • Email to: recruitment@health.gov.za (quote the reference number NDOH 68/2025 in the subject line).
• For Attention: Ms M Shitiba

Application Requirements

• Complete the new Z83 form (obtainable from any Public Service department).
• Submit a CV detailing previous experience comprehensively.
• Ensure the Z83 form is fully completed in line with DPSA Practice Note; failure to comply will result in disqualification.
• Applicants are not required to submit copies of qualifications or other relevant documents with the application. Certified copies will be requested prior to the final selection phase.
• Applications must be submitted in one PDF format if emailed.
• Foreign qualifications and national certificates (where applicable) must be evaluated by the South African Qualification Authority (SAQA).

Selection Process

• Short-listed candidates will undergo a technical exercise to test relevant job-related skills, with logistics communicated by the Department.
• For SMS posts, candidates will also attend a generic managerial competency assessment as mandated by the DPSA, testing managerial competencies using DPSA SMS competency assessment batteries.
• Successful candidates will undergo personnel suitability checks and other vetting procedures.

Enquiries

For further information, contact Mr. D Morodi at 012 395 8581.

Important Notes

• Closing Date: Applications must be received by 21 July 2025. Late applications will not be considered.
• POPIA Compliance: By applying, you consent to the collection, processing, and storage of your personal information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for this recruitment process and will not be shared with third parties without consent, unless required by law.
• Communication: Only short-listed candidates will be contacted. If you do not receive notification of an interview within three months of the closing date, consider your application unsuccessful.
• Reference Numbers: Ensure the correct reference number (NDOH 68/2025) is included in your application to avoid delays.
• Department’s Rights: The Department reserves the right not to fill the post.

Why Apply?

This role offers an opportunity to contribute to the efficient management of records within the National Department of Health, supporting critical administrative functions. With a competitive salary and benefits, this position is ideal for individuals with strong organizational skills and a commitment to public service. The Department’s focus on equity ensures a diverse and inclusive workplace, making this an excellent opportunity to grow your career while promoting representivity.

Apply today to join a dynamic team dedicated to supporting South Africa’s health sector!